Metrics That Matter
e-Procurement Software as a Service
- WeManage e-Procurement can be deployed as customized solution or it can be subscribed as Software as a Service (SaaS).
- Software as a Service (SaaS). WeManage.cloud e-Procurement offers the best practice online procure-to-pay solution as is, for quick roll out following best practices.
Key Capabilities
Tender Management
An organized platform to display tender information in the respective tabs. Tender Information, Status, Committees, Documents, Evaluation, Negotiation and many more.
Unified Dashboard
A unified dashboard provides informative details that you need to know. What’s more? You can click into the diagram to drill in to your particular pending task.
Vendor Self-Service
Go paperless and Do-It-Yourself. Vendor now can provide softcopy instead of procurement or employee inputting information on-behalf of the vendor. Improve security and ease of maintenance by downloading document instead of using email attachment.
Configurable Workflows
Configurable and reusable workflow elements. Routing variable can be based on: Department/Division Head, Job Grade, N-Level Supervisor, User Group, User Role, Specific User
Challenges in Business Procurement
Procurement is a critical part of business operation. If purchasing is done right, it helps company in sourcing the right goods and services in acceptable price point, fair value and good quality. However, many organizations are facing constraints caused by:
- Manual purchasing and approval process
- Paper-based purchase document from employee and vendors
- Labour intensive evaluation process
- Manual data entry and silo email communications
- Systems are operating in silo, not integrated
Benefits of e-Procurement
e-Procurement consists of the following framework:
- Self-service capability, by all stakeholders such as employees, vendors, procurement officers, decision makers, recommenders.
- Accessible anywhere, anytime, and supporting various devices. Not desk bound. No hard copy documents.
- With procedural controls, data validation and audit trail.
- Integrated system that reduces data entries, thus reducing errors.
Customized e-Procurement
- For customized project, it often involves integration with financial system. Customer can choose to host the solution on-premise, or private cloud hosting. V-Work helps organization to extend from the ERP or financial system, e-enable the procurement process to be online for web and mobile access.
- WeManage e-Procurement has standard connector with Microsoft Dynamics 365 Business Central, and we can bundle D365 BC as operational financial module to help your business to provides a complete solution, including financial module.
FAQ
What is eProcurement?
eProcurement is the process of requisitioning, sourcing, and purchasing goods and services online.
Unlike eCommerce, eProcurement is more than just purchasing of goods online. It allows buyers to build relationships with their network of trusted vendors, negotiate for the best price and value, as well as automate tedious tasks involved in tendering.
How do I choose a good eProcurement system?
Adopting a new system can be a daunting decision. When choosing the eProcurement system that's right for you, consider the following criteria:
- Understands the industry - does the system employ experienced Procurement consultants to advise their design and development based on industry best practices?
- User-friendly interface - is the system easy to use and able to be rolled out quickly?
- Information security - is the system certified with international standards for IT security such as ISO 27001?
- Customizability - can the system be customized in line with your company's workflow and approval processes?
- Integration - does the system offer integration with your existing ERP or finance systems?
- Customer support - does the system provide helpful and responsive support for onboarding and routine use?
Try WeManage eProcurement and sign up for a Buyer account to see how we can help you digitalise and streamline your procurement processes.
What can I do as a WeManage Buyer?
Once you register for a Buyer account in WeManage, you will be able to use the following features:
- Tender, Request for Quotation/Proposal/Information, Direct Negotiation
- Purchase Requisition, Quotation and Purchase Order Management
- Contract Management
- Delivery Order and Invoice Management
- Vendor Management and Evaluation
What can I do as a WeManage Vendor?
Once you register for a Vendor account in WeManage, you will be able to:
- Advertise your company profile on the Marketplace
- Associate with Buyers as their trusted Vendor
- Respond to requests for eQuotations, eTenders and eBidding
- Respond to Awarded Contracts and Purchase Orders
- Manage Delivery Orders and Invoices
How secure is my tender information in WeManage?
- WeManage has SSL encryption for general access.
- Company Admins can manage access controls based on user roles. Hence only the people in charge / users granted with the appropriate access authority will be able to access tender information.
- Audit trails and access logs are available in the system.
- All uploaded documents are encrypted, such as tender documents prepared by Buyers and documents submitted by bidders.
- Commercial bids are hidden and protected prior to the completion of technical evaluations by the Buyer (depending on the evaluation method).
How will I know about service updates or maintenance?
WeManage provides service update communications to keep customers informed about planned maintenance, enhancements, and important platform announcements.
Can WeManage help improve procurement efficiency?
WeManage improves procurement efficiency by automating procurement workflows, centralizing procurement data, and reducing manual administrative tasks. This enables organizations to process requests faster, improve visibility across purchasing activities, and maintain better control over procurement operations.
How do I get started with WeManage?
Getting started is simple. Request a demo or contact our team to discuss your procurement requirements. Our team will help you explore WeManage's features and recommend the most suitable approach for your organization.
